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Home > Events > The Sunrise on the Square Road Race > Non-Profit Partner Application

Non-Profit Partner Application

The Tradition

The Sunrise on the Square Road Race will be held on Saturday August 31st, 2019 at 8am. The Sunrise on the Square Labor Day Road Race is a local favorite, and has been held annually in Downtown Newnan on the Saturday before Labor Day for over 25 years! The race begins in Downtown Newnan and spans through “The City of Homes,” where runners will catch a glimpse of our beautiful, historic in-town neighborhoods and commercial district.

Main Street Newnan is extending the opportunity for community based non-profits and organizations to apply to become our race partner. Race partners will be promoted in all marketing, will assist in facilitating the race, and will be expected solicit and secure race sponsorships. In turn, the non-profit partner will receive net proceeds from the race.

Non- Profit Partners

Non-profit partners will be selected based upon their mission- vision, plan of work, and ability to commit to race preparation obligations. Applicants must be a local Non-profit or organization that is committed to providing services and resources that improve the general welfare of our community. Non-profit partners will be expected to explain their work and community involvement within their application, and describe why the partnership would enhance their ability to provide to those in need.

Once the application is submitted, Main Street Newnan will schedule an interview with the organization. The Downtown Development Authority will select the nonprofit partner based on qualifications and recommendation from staff.

Planning and Expectations

Nonprofit partner meets with Main Street Newnan to sign agreement and to set goals and timeline. Special conditions will be determined at that time.

Nonprofit partner is responsible for distributing information regarding the event to: board, community members, and organization supporters.

Nonprofit partner is responsible for managing internal sponsorship relations and promotions.

Nonprofit partner is responsible for marketing beyond the scope of work provided by Main Street Newnan.

Nonprofit partner acts as the face of the organization and assist hosting award ceremony.

Nonprofit partner is responsible for providing a dedicated team of employees to work alongside Main Street Newnan to host the event, and will meet on a monthly basis, and a weekly basis closer to the event date.

Volunteer Commitments & Race Day Expectations

Race Planning Volunteer: A team of 2-3 individuals will be expected to meet with Main Street Newnan on a monthly basis and assist with planning needs.

Race Route Volunteers: Assist in blocking the street to ensure that the runners remain safe from motor vehicles.

Registration Volunteers: Assist with race day registration and packet pick up on two dates before and during the event.

Refreshment Table & Close out Volunteers: Assist with setting up and breaking down the refreshment station, and manage the stand during the event.

Race Prep Volunteers: Will be expected to assist Main Street Newnan to set up the race station on the day prior to the event.

Assemble Race Packet Volunteers: Volunteers will be asked to stuff race packets one week before the event.

Water Station Volunteers: Responsible for setting up the water station, filling and stacking cups with water, handing beverages to runners, and cleaning up the area after the race.

Additional Information

Eligibility:
-Organization's mission must be dedicated to community development.
-Organizations must qualify as exempt organizations under Section 501(c)(3) of the Internal Revenue Code.


We will not consider applications for:
-Individuals.
-Organizations that discriminate on the basis of race, color, religion, gender, national origin, citizenship status, age, disability, sexual orientation or veteran status.
-Organizations that require membership in certain religions or advance a particular religious faith. (Faith-based organizations may be eligible if they welcome and serve all members of the community regardless of religious belief.)
-Programs operated to benefit for-profit organizations

Questions?

Please contact mainstreetnewnan@cityofnewnan.org if you have additional questions or concerns.
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